Virtual Property Administrator

About the Client

Our client is a Canada-based property ownership and operations business with residential assets across Eastern and Western Canada. They are seeking a part-time Property Administrator to support both short-term and long-term rental operations. This is a remote role requiring strong English communication, property administration experience, and confidence working in Yardi Breeze and related systems.

Role Overview

The Property Administrator will support the day-to-day administration of a residential rental portfolio across Canada, including both short-term and long-term properties. This role includes booking and inquiry support, lease administration, rental postings, tenant communication, maintenance coordination, property tours, and general administrative assistance. The ideal candidate is organized, responsive, detail-oriented, and comfortable managing multiple moving pieces across a remote property operation.

Requirements

Key Responsibilities

Rental Administration

Support both short-term and long-term rental operations across multiple properties

Manage booking-related administrative tasks and reservation coordination

Assist with lease administration and rental documentation

Prepare and maintain rental postings across relevant platforms

Help keep property, tenant, and booking records accurate and organized

Tenant & Guest Support

Respond promptly and professionally to inquiries from tenants, guests, and prospective renters

Support requests from both long-term tenants and short-term occupants

Arrange visits, showings, and property tours as needed

Maintain a high standard of written communication and customer service

Maintenance & Property Coordination

Help coordinate maintenance requests and follow-up for property needs

Communicate with vendors, contractors, tenants, and internal contacts as required

Support the scheduling of repairs, access, and related property visits

Assist with ordering property or operational supplies when needed

Software & Operational Support

Use Yardi Breeze and other property-related software to support daily operations

Perform accurate data entry and general administrative support

Help maintain organized digital records and operational workflows

Support properties located in both Eastern and Western Canada

Mandatory Requirements

Previous experience in property administration, rental coordination, or residential property support

Experience supporting short-term and/or long-term rentals

Hands-on experience with Yardi Breeze

Strong written and spoken English

Excellent attention to detail and organizational skills

Ability to manage administrative tasks independently in a remote setting

Strong responsiveness, follow-up, and customer service skills

Reliable internet connection and professional remote work setup

Benefits

Compensation & Schedule

Salary: CAD $800–$1,000 per month

Approx. PHP 35,000–43,000 per month

Part-time remote role

Schedule: Monday to Friday, 9:00 AM to 2:00 PM Eastern Time

Approx. Manila schedule: Monday to Friday, 9:00 PM to 2:00 AM PHT

Application & Interview Process

Submit your application

Application review by recruitment team

Successful applicants will receive written interview questions to be answered via video

If successful, you will be invited to a live interview with the client

Final selection and offer

Benefits

Competitive compensation based on experience

Consistent part-time remote schedule

Opportunity to support a growing Canadian rental portfolio

Independent work environment with clear responsibilities

Commitment to Diversity

We are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin,

Originally posted on Himalayas