1. What we collect
- Account data: name, email address and a hashed password.
- Profile and documents: details you enter such as contact information, links, work history, education, skills, profile photo, CVs and cover letters.
- Application data: jobs you save or track, their status and your notes.
- Billing data: your plan and subscription status. Card details go straight to Stripe; we never see or store full card numbers.
- Usage and technical data: basic logs (IP address, browser, pages requested) and cookies described in our Cookie Policy.
Visitors who only browse jobs do not need to give us any personal data.
2. How we use it
- To provide the service: sign you in, save your profile, build CVs and cover letters, track applications.
- To generate AI drafts from the details and job descriptions you submit.
- To process payments and manage your subscription.
- To keep the service secure, prevent abuse and fix problems.
- To send service emails (account, security, billing) and, if you allow it, product updates.
We do not sell your personal data and we do not use it for third-party advertising.
3. Who we share it with
We share data only with providers that help us run Apply Remote, under their own data protection terms:
- Hosting and database providers, to store and serve your data.
- Stripe, to process payments.
- AI model providers, which receive the text needed to generate a CV or cover letter draft.
- Email delivery providers, to send account and service emails.
- Google Analytics, to measure visits to the public pages. See our Cookie Policy for the cookies it uses and how to opt out.
When you apply to a job you leave our site and give your details to that employer directly. We may also disclose data if the law requires it or to protect our rights and users.
4. Legal bases (EEA and UK)
We process your data to perform our contract with you, for our legitimate interests in running and securing the service, to comply with legal obligations, and with your consent where required (for example optional emails).
5. Retention
We keep your data while your account is active. When you delete your account we remove your profile, documents and application data, except where we must keep limited records (for example billing records) for legal or accounting reasons. Backups are overwritten on a rolling schedule.
6. Your rights
Depending on where you live you can ask to access, correct, export or delete your data, object to or restrict certain processing, and withdraw consent. You can edit most data in your settings. For anything else, email [email protected] and we will respond within 30 days. You may also complain to your local data protection authority.
7. Security and transfers
We use encryption in transit, hashed passwords and access controls. No system is perfectly secure. Our providers may process data in countries other than yours; where required we rely on approved transfer safeguards.
8. Children
Apply Remote is not for anyone under 16. If you believe a child has given us data, contact us and we will delete it.
9. Changes and contact
We will post updates here and notify you of material changes. Contact us at [email protected].