Real Estate Deal Analyst & Coordinator

Real Estate Deal Analyst & Coordinator – Acquisitions & Transaction Management | Remote

Position Type: Part-Time to Full-Time, Remote Schedule: 30+ Hours/Week | U.S. Business Hours Industry: Real Estate Investing

About the Role

At Pavago, one of our clients is hiring a Real Estate Deal Analyst & Coordinator to help analyze investment opportunities and keep a growing real estate deal pipeline organized and moving efficiently from initial lead through closing.

This role combines real estate deal analysis, transaction coordination, pipeline management, CRM administration, and operational support. You’ll review property and transaction data while ensuring active deals stay on schedule, stakeholders remain aligned, and critical follow-ups are completed.

You’ll work closely with buyers, sellers, real estate agents, title companies, internal stakeholders, and external partners throughout the transaction lifecycle.

If you understand how real estate transactions work, enjoy working with numbers and deal data, and are exceptionally organized, this role is a strong fit.

What You’ll Own

Real Estate Deal Analysis

Review property information, transaction details, and potential investment opportunities

Analyze financial and operational data to support acquisition decisions

Review deal structures and identify important considerations or potential risks

Prepare clear deal summaries and recommendations for leadership

Maintain accurate supporting information for investment opportunities

Organize deal information so leadership can efficiently evaluate opportunities

Flag missing information or potential concerns requiring additional review

Deal Pipeline Management

Track active opportunities from initial lead through closing

Maintain clear visibility into:

Deal status

Next steps

Deadlines

Follow-ups

Closing milestones

Ensure critical tasks and deadlines are completed on time

Proactively follow up on outstanding action items

Identify potential bottlenecks or risks before they delay transactions

Keep stakeholders informed of deal progress and outstanding requirements

Maintain accurate ownership and next steps across active opportunities

Transaction Coordination

Coordinate communication between:

Buyers

Sellers

Real estate agents

Title companies

Internal stakeholders

External partners

Schedule calls, meetings, and transaction-related follow-ups

Ensure all parties have the information needed to keep transactions progressing

Follow up proactively on outstanding documents, decisions, and next steps

Track transaction milestones through closing

Escalate delays or issues that could affect transaction timelines

CRM & Deal Documentation

Maintain accurate CRM records, notes, activities, and deal statuses

Keep property and transaction information organized and accessible

Maintain current next steps and follow-up dates

Prepare reports and supporting deal documentation

Ensure CRM records accurately reflect each deal’s current status

Maintain clean documentation throughout the transaction lifecycle

Reduce missed follow-ups through disciplined CRM management

Reporting & Operational Visibility

Give leadership clear visibility into the active deal pipeline

Prepare deal status updates and pipeline reports

Highlight:

Upcoming deadlines

At-risk transactions

Outstanding follow-ups

Potential bottlenecks

Track progress across multiple active opportunities

Help leadership quickly understand where each deal stands and what requires attention

Process Improvement

Identify inefficiencies within deal and transaction workflows

Recommend practical improvements to increase productivity

Improve tracking, communication, and documentation processes

Help create more scalable workflows as transaction volume grows

Support initiatives designed to increase overall deal velocity

Reduce preventable delays and coordination gaps

Requirements

Experience in:

Real estate operations

Acquisitions

Transaction coordination

Deal management

Similar real estate roles

Strong analytical skills with the ability to evaluate property and transaction data

Strong understanding of how real estate transactions progress from opportunity through closing

Excellent organizational and project management skills

Experience managing multiple active deals or projects simultaneously

Experience using CRM systems

Strong proficiency with Google Workspace

Excellent written and verbal English communication skills

Strong attention to detail and follow-through

Ability to coordinate effectively with multiple stakeholders

Ability to work independently in a remote environment

Reliable internet connection

Availability for 30+ hours per week during U.S. business hours

Preferred Experience

Experience in:

Real estate investing

Wholesaling

Acquisitions

Dispositions

Transaction coordination

Familiarity with U.S. real estate transactions and terminology

Experience using platforms such as:

Podio

Follow Up Boss

REI BlackBook

Similar real estate CRM systems

Experience supporting high-volume real estate investment pipelines

Experience coordinating directly with buyers, sellers, agents, and title companies

Tools & Technology

Podio | Follow Up Boss | REI BlackBook | Real Estate CRM Systems | Google Workspace | Google Sheets | Google Drive | Google Docs | Calendar & Scheduling Tools

What Makes You a Strong Fit

You’ll likely thrive in this role if you:

Understand how real estate deals move from opportunity to closing

Are comfortable reviewing property and transaction data

Combine analytical thinking with strong operational execution

Naturally keep deadlines, follow-ups, and documentation organized

Can manage multiple active transactions without losing track of details

Communicate proactively with buyers, sellers, agents, and partners

Identify problems before they become deal-breaking delays

Keep CRM records accurate without needing constant reminders

Take ownership of outstanding tasks and follow-ups

Work independently without requiring constant oversight

Enjoy improving processes and finding ways to move deals faster

What a Typical Day Looks Like

Your day may start by reviewing the active deal pipeline, identifying upcoming deadlines, and checking which transactions require immediate attention.

You’ll review new opportunities and deal information, update CRM records, coordinate with buyers, sellers, agents, and title companies, and ensure outstanding documents and decisions are completed.

Throughout the day, you may prepare deal summaries, track transaction milestones, flag potential risks, and provide leadership with clear updates on where each opportunity stands.

You’ll also identify workflow gaps and help improve processes as transaction volume grows.

In short: you help evaluate investment opportunities while keeping real estate deals organized, visible, and moving efficiently from lead through closing.

Key Metrics for Success

Deals progressing efficiently and on schedule

Accurate and consistently updated CRM records

Timely completion of transaction milestones

Consistent completion of follow-ups and outstanding tasks

Clear visibility into deal status and next steps

Reduced transaction bottlenecks and delays

Strong communication across buyers, sellers, agents, and partners

Accurate and useful deal summaries

Improved deal velocity

Increased operational efficiency across the transaction pipeline

Why This Role Stands Out

Direct exposure to a high-volume real estate investment operation

Hands-on involvement across the full deal lifecycle

Combination of analytical and operational responsibilities

Direct interaction with buyers, sellers, agents, and title companies

High ownership over pipeline organization and transaction execution

Opportunity to improve and scale real estate workflows

Fully remote environment with consistent U.S. business hours

Long-term career growth opportunities into:

Senior Deal Analyst

Acquisitions Analyst

Transaction Manager

Real Estate Operations Manager

Acquisitions & Investment Operations

Interview Process

Initial Application Review

Spark Hire One-Way Video Interview

Client Interview

Offer & Onboarding

Spark Hire Video Interview – Required

As part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.

After completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.

Completion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.

Apply Now

If you have experience in real estate operations, acquisitions, transaction coordination, or deal management and know how to keep multiple transactions organized and moving toward closing, we’d love to hear from you.

This is a strong opportunity for someone who combines real estate knowledge, analytical thinking, CRM discipline, and exceptional operational follow-through.

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Originally posted on Himalayas