Event Marketing Coordinator

Overview

The Events Marketing Coordinator is responsible for the independent execution and coordination of marketing and recruitment events supporting EIM’s university partner programs. This role owns assigned events end to end, managing logistics, timelines, vendor coordination, and on-site execution with minimal day-to-day supervision.

Working in close partnership with the Events Marketing Manager and Product Marketing teams, this role ensures events are delivered professionally, on time, and in alignment with university partner expectations and enrollment objectives. This is a hands-on execution role that requires strong judgment, attention to detail, and the ability to manage multiple events simultaneously.

Responsibilities

Event Planning & Execution Ownership

Independently plan and execute assigned events supporting university partner programs, including conferences, graduate fairs, partner-hosted events, webinars, and recruitment initiatives

Own event timelines, task lists, and deliverables aligned to program and enrollment goals

Make day-to-day execution decisions within defined scope, budget, and guidelines

Proactively identify risks or gaps and resolve execution issues as they arise

Logistics & Vendor Coordination

Coordinate all event logistics including registration, materials, shipping, travel support, and on-site needs

Manage vendor communications related to venues, catering, A/V, and event services

Ensure all logistics are confirmed, documented, and executed accurately

Serve as the primary operational point of contact for assigned events

On-Site Event Execution

Provide direction for on-site execution for assigned events, including setup, coordination, and breakdown; or execute in person if applicable

Serve as a point of contact for university partners, vendors, and internal teams during events

Ensure university partner branding and presentation standards are followed across signage and materials

Troubleshoot real-time issues to ensure a smooth event experience

Cross-Functional Coordination

Coordinate with Product Marketing, Creative, and Channel teams to ensure event assets are delivered accurately and on time

Align event execution with broader marketing campaigns and recruitment initiatives

Communicate status updates, needs, and timelines clearly to stakeholders

Budget, Documentation & Follow-Up

Track event expenses, invoices, and budget usage for assigned events

Coordinate ordering and inventory management of event materials and promotional items

Document event plans, timelines, and execution learnings to support repeatability

Support post-event follow-up, lead handoff, and reporting processes

Participate in event retrospectives and apply learnings to future execution

Qualifications

Bachelor’s degree in Marketing, Communications, Event Management, or related field, or equivalent experience

2+ years of experience in event marketing, marketing coordination, or project coordination roles

Demonstrated ability to manage event execution independently with minimal supervision

Strong organizational and time-management skills with the ability to prioritize competing deadlines

High attention to detail and follow-through

Strong communication and interpersonal skills

Ability to exercise sound judgment within defined objectives and guidelines

Comfortable working both independently and collaboratively

Willingness to travel occasionally for on-site event execution

Familiarity with project management tools and basic budget tracking preferred

About

Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at .

Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at .

Originally posted on Himalayas