HR Generalist (US experience required)

About the Role

A US-based social services organization is seeking a dedicated HR Generalist to keep its hiring and HR administration running efficiently on a day-to-day basis. This is a high-execution role that spans full-cycle recruitment, onboarding, training coordination, employee engagement, and payroll support. You will work closely with the People and Culture Director, who leads coaching, development, and retention, while you own the operational and administrative engine behind those functions.

The role is based in the Philippines and aligned to Arizona business hours (approximately 11:00 PM to 8:00 AM PHT, Monday through Friday). All communication and candidate-facing work is conducted in English.

Reports to: People and Culture Director

Location: Philippines, work from home

Schedule: Full-time, Monday through Friday, aligned to Arizona business hours (night shift)

Key Responsibilities

Recruitment (End-to-End)

Post and update job ads on US job boards; source candidates through job boards, referrals, and online searches

Screen applications and conduct initial phone or video screenings

Schedule interviews and conduct first-round interviews

Keep all candidates informed with follow-up within one business day at each stage of the process

Update the applicant tracking system daily and send a weekly hiring report to the People and Culture Director

Submit finalist interview notes and resumes for offer approval; prepare offer letters and coordinate background checks

Onboarding and HR Administration

Send offer letters and onboarding packets through Gusto (HR and payroll system); collect and track all pre-employment requirements

Track background checks, clearances, certifications, and required trainings; send reminders until complete

Maintain complete, audit-ready employee records (201 files)

Schedule 30/60/90-day check-in meetings for the People and Culture Director

Prepare welcome emails, system access requests, and first-week schedules for all new hires

Training Coordination

Build and publish the training calendar at least 30 days in advance

Schedule trainers, virtual meeting links, and sessions; manage registrations and attendance tracking

Track completion of required trainings and flag employees who are behind schedule

Route last-minute training requests to the People and Culture Director for approval before any changes are made to the calendar

Employee Engagement

Coordinate logistics for team events, recognition programs, and incentives, including invitations, online orders, vendors, and timelines

Manage the culture plan budget provided before each event; track spending and receipts

Send monthly employee engagement surveys and summarize results for leadership review

Schedule stay interviews and exit interviews

Maintain HR trackers for headcount, open positions, turnover, and training completion

Payroll and Benefits Support (Preparation Only)

This role supports payroll preparation but does not process or approve payroll.

Review timesheets in Gusto before each payroll cutoff; send an exceptions list covering missed punches, missing approvals, overtime spikes, and hours that do not match the schedule

Remind employees and supervisors to submit and approve timecards before the deadline

Check mileage reimbursement logs for completeness and accuracy before approval

Maintain a payroll change log each pay period (new hires, terminations, pay rate changes, bonuses) and submit it before each payroll run

Track PTO requests and balances; flag scheduling conflicts

Maintain the payroll calendar and send reminders; answer basic employee questions and route pay-amount questions to the appropriate contact

Collect I-9 documents and track completion deadlines (in-person document review is handled by a US-based representative)

Prepare responses to unemployment claim notices for approval before the deadline

Send benefits enrollment reminders for new hire and open enrollment periods; track completion

Track workers' compensation injury report paperwork and route to the insurance contact

Respond to employment verification requests using an approved template

Performance Expectations

Interviews scheduled within 2 business days of receiving a qualified application

Job offers extended within 21 days for direct-care roles

100% of new hires complete all onboarding requirements before their first day of service

Training calendar published 30 days in advance with no unapproved last-minute changes

Engagement activities delivered on time and within the approved budget

Timecard exceptions list and payroll change log submitted before every payroll cutoff

Unemployment claim responses and I-9 tracking completed before their respective deadlines

Qualifications

Required

Bachelor's degree in Psychology, Human Resource Management, Business Administration, or a related field

At least 2 years of experience as an HR Generalist, Recruiter, or Talent Acquisition Specialist

Experience recruiting for US-based companies is required — you will be sourcing, screening, and communicating with US candidates on behalf of a US employer

Excellent written and spoken English — you will be the first point of contact for many US-based candidates and employees

Highly organized, with strong follow-through and consistent attention to detail

Reliable high-speed internet connection, backup power, and a quiet, professional home workspace

Willingness to work night shift aligned to Arizona business hours

Handles confidential information with full discretion; willing to sign a confidentiality agreement

Preferred

Experience recruiting in healthcare, social services, or high-volume BPO environments

Familiarity with US timekeeping and payroll concepts, including overtime rules, PTO accrual, and pay periods

Experience with Gusto or similar HR and payroll platforms

Proficiency with Google Workspace and applicant tracking tools

Requirements

This is a full time role

Rate is $6-$7/hr

100% Remote

Originally posted on Himalayas