Logistics Coordinator

Location: Work from Home Type of Employment: Full-time Work Shift: US Business Hours

About Us

At OurAssistants, we connect logistics, property management, and service-based businesses with highly skilled virtual professionals. We specialize in supporting growing companies with remote team members who help streamline operations, manage supply chains, and optimize efficiency. Learn more at .

Job Summary

We are looking for a detail-oriented and proactive Logistics Coordinator VA to support logistics and supply chain operations. This role is essential for managing order fulfillment, tracking shipments, maintaining inventory accuracy, and communicating with vendors and partners. If you're organized, analytical, and experienced in U.S.-based logistics, wed love to have you on our team.

Key Responsibilities

Order and Shipment Coordination

Monitor and coordinate inbound and outbound shipments to ensure timely delivery

Track shipments, update order statuses, and resolve delivery delays or issues

Communicate with suppliers, vendors, and customers about shipment statuses

Inventory Management

Monitor inventory levels and initiate restocking when necessary

Coordinate with team members to ensure accurate system records

Generate reports on inventory levels and discrepancies

Documentation and Compliance

Prepare and manage shipping documents such as invoices, bills of lading, and customs forms

Ensure compliance with domestic and international shipping regulations

Maintain accurate records of all logistics-related documents

Vendor and Customer Communication

Serve as the main point of contact for vendors, logistics partners, and internal departments

Address shipping, inventory, or delivery-related queries promptly

Data Management and Reporting

Maintain up-to-date records in logistics systems or ERP platforms

Generate routine reports on inventory, shipment performance, and logistics costs

Analyze data to support decision-making and process improvements

Process Improvement

Identify areas for cost savings and workflow optimization

Assist in the implementation of new tools and strategies to improve logistics operations

Qualifications and Skills

Required:

Minimum 2 years of experience in U.S. logistics, supply chain, or a related field

Proficient in Microsoft Office (especially Excel)

Strong verbal and written English communication skills

Excellent time management, organizational, and problem-solving abilities

Ability to work independently and handle multiple logistics tasks remotely

Preferred:

Familiarity with ERP or logistics software (e.g., SAP, Oracle, NetSuite)

Experience working remotely in logistics or supply chain coordination

Knowledge of international shipping procedures and documentation

Proficiency in inventory management software

Additional Requirements

Must be currently residing in the Philippines or Latin America

Must have a stable internet connection and remote-ready workstation

Compensation and Benefits

Competitive salary

Permanent work-from-home setup

Ongoing training and professional development

Collaborative and supportive team culture

Originally posted on Himalayas