Event Coordinator - Oracle Business Unit

The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshow, and executive/partner engagements. This role is highly detail oriented, operationally focused, and critical to delivering high-quality event experiences that align with Argano’s brand and business objectives.

Job Responsibilities

Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support

Maintain detailed project plans, timelines, and checklists for assigned events

Support agenda execution and run-of-show documentation

Manage speaker logistics, communications, and prep materials

Coordinate with vendors such as venues, AV, production, and catering partners

Track contracts, Pos, invoices, and payments in partnership with AP and Finance

Support sponsor and partner deliverables as needed

Manage event tools (survey monkey, FedEx, spectra, Vista Print)

Track attendee data, session attendance, and engagement metrics

Maintain organized event documentation and file organization on drives

Provide on-site execution support including registration, speaker support and logistics

troubleshooting

Support virtual event execution as needed

Act as a key point of contact during events days for operational needs

Collect and organize post-event data and feedback

Support post-event reporting and recap materials

Document learnings and process improvements

Required Qualifications

2-4 years of experience coordinating events, meetings, or marketing programs

Strong organizational skills and attention to detail

Ability to manage multiple projects and deadlines simultaneously

Excellent written and verbal communication skills

Comfort working with cross-functional teams and external vendors

Willingness to travel and support on-site events as needed

Originally posted on Himalayas