Administrative Assistant

We are a US-based organization seeking one motivated Administrative Assistant to join our Operations team in a fully remote, night shift capacity. In this role, you will provide essential day-to-day administrative support, handle insurance verification, and help keep workflows organized and efficient across departments. This is an excellent opportunity for candidates looking to build a strong foundation in administrative operations. We are looking for someone who is assertive, self-driven, and comfortable working independently in a remote environment during night shift hours.

Duties and Responsibilities

Manage and maintain executive calendars, schedule appointments, and coordinate meetings to

ensure smooth daily operations across the team

Handle email correspondence professionally and promptly, drafting, organizing, and routing

communications to appropriate departments or personnel

Perform accurate data entry and maintain organized filing and record-keeping systems, ensuring all

documents are up to date and easily retrievable

Support insurance verification processes, assist with insurance-related inquiries, and maintain

accurate records of insurance documentation and patient communication

Oversee platform management tasks using tools such as Office Ally and SimplePractice, ensuring

data integrity and consistent use of Microsoft Office Suite and Google Workspace for all administrative functions

Qualifications

Bachelor's degree in Business Administration, Operations Management, Human Resources, Education, Communications, or a related field.

1–3 years of experience working in the healthcare industry.

Strong proficiency in using insurance verification platforms, particularly Office Ally and Skillful Practice.

Solid understanding of insurance terminology, verification processes, and workflows, enabling minimal onboarding and training.

Excellent organizational and problem-solving skills with the ability to manage tasks efficiently.

Assertive, self-driven, and able to work independently with minimal supervision.

Demonstrates initiative, accountability, and the ability to take ownership of responsibilities without requiring micromanagement.

Originally posted on Himalayas